Accounts Payable, Billing, and Cash Applications Manager

Job description

Henricksen has an immediate opening for a Manager of our Accounts Payable, Billing and Cash Applications team in our Itasca, IL office. As a member of the accounting leadership team, this position is responsible for ensuring efficient processing of accounts payable, as well as billing and cash applications. This position is responsible for the adherence to controls and procedures within the department. Priorities include processing invoices, payments, billing, and cash application. In addition, this position has an active role in implementing processes and procedure improvements to increase department efficiency.

Henricksen is a full-service contract furniture dealer specializing in office, healthcare, education, government, senior living, and hospitality spaces. In 1962, Henricksen opened its doors as a small, family-run dealership. Today, Henricksen is a leading national dealership with seven offices, 250 full-time employees, and annual sales topping $255 million. With 500+ manufacturer partnerships, Henricksen’s offers an array of products from systems furniture, casegoods, seating, lounge, and conference furnishings to architectural solutions including modular walls, flooring, lighting, sound masking, and technology equipment. Henricksen is one of the largest privately-owned US dealer partners of HNI, the 2nd largest furniture manufacturer in the world. HNI’s furniture brands include Allsteel, HBF, The HON Company, and Gunlocke. Henricksen is an Equal Opportunity Employer. Salary commensurate with experience.

Essential Duties + Responsibilities
  • Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy and confidentiality
  • Performs monthly reconciliations of inventory and vendor advance payments
  • Reviews backorder reports timely for adjustments needed
  • Provides accounting assistance to project managers and operations staff
  • Formulates, recommends, and implements changes to department policies and procedures to ensure the integrity of the accounts payable system
  • Processes 1099 reports and forms at year-end
  • Assists with audits by bank and outside CPA’s
  • Performs monthly and yearly closing processes
  • Reviews/Approves pending vendor maintenance
  • Works with new vendors to establish payment terms
  • Oversees routine department activities such as the processing of bi-weekly check runs and ACH payments, taking advantage of vendor discounts
  • Ensures vendor invoices are accurately coded
  • Ensures copies of checks, vendor invoices, and reports are properly scanned
  • Obtains proper approvals for expense invoices
  • Ensures any inquiries and payment issues are responded to and resolved in a timely manner
  • Documents processes and procedures
  • Completes other ad hoc analysis, special projects, and duties as needed
  • Assists with the recruitment and training of team
  • Manages the professional development of direct reports by establishing goals and objectives for each and advises staff on progress
  • Develops and maintains relationships with leadership teams and other departments within the organization
  • Coaches team on strategy and process for handling vendor inquiries and payment issues

    Additional duties as assigned

Desired Skills & Experience

  • A minimum of five years of experience with accounts payable, billing, and cash application
  • At least one year of experience effectively managing a team
  • Extensive knowledge of accounting principles, practices, and methods as it applies to financial reporting
  • Strong organizational, problem-solving, and documentation skills
  • Excellent interpersonal, communication, and customer service skills
  • Inquisitive and proactive
  • Proficient with spreadsheets, PDF files, and working in a paperless environment
  • Advanced Excel skills
  • Experience with AS400/P8 a plus

 

Interested candidates should send resumes to k.sniegowski@henricksen.com.